Know what was requested, approved, delivered and ready to pay. SpendVault keeps the proof with the purchase, so decisions do not disappear into chats, spreadsheets or month-end guesswork.
Free audit. No credit card. Product preview available.
If you manufacture sweets, stock may need to move by kilogram, gram, batch or finished unit. If you manage thousands of products, the system should still feel fast and usable without forcing you into a bigger plan just because your catalogue grows.
Requests, stock, suppliers and payment checks are configured around your real process.
Thousands of products should not make the platform feel slow or punish you for growing.
You can export your records. SpendVault does not own your supplier, stock or purchase data.
We work with you during discovery and rollout so the platform fits the business.
A missing request, a supplier change, a delivery nobody checked. SpendVault is built around the points where money can move without enough proof.
Buying starts in chats and calls. Later, nobody can prove who asked, why it was needed, or whether it was approved.
Bank details, duplicate suppliers and compliance documents need control before an invoice reaches payment.
Deliveries, stock movement and payment packs need to match the purchase, not sit in separate folders after the fact.
Every purchase moves through the same controlled chain, from the first request to the evidence needed before payment.
SpendVault is built around everyday procurement work: requests, suppliers, receiving, stock and reports that link back to source records.
Capture the need, route it to the right approval path and keep the reason visible.
Each request keeps requester, department, urgency and reason visible so approval does not become a disconnected yes or no.
Give staff a simple request path so needs are captured with name, department, urgency and reason from the start.
Staff can submit needs without portal training, while managers still receive structured information for review.
Keep supplier records, documents, B-BBEE status and bank changes under control.
Supplier onboarding and bank changes can carry document checks, review steps and OTP gates before payment risk reaches finance.
Let the receiving or logistics team capture proof, quantities, photos, serials and delivery issues while the source PO stays linked.
The logistics team can capture what arrived and flag issues while the office still sees the link back to the supplier and PO.
Match received goods to the PO, capture proof and record stock movement.
Receiving should update stock and keep movement evidence tied to the purchase, not sit in a separate spreadsheet.
See what is ready to pay, what needs review and which records support the numbers.
Reports point back to source records so finance can see exceptions, approvals and delivery proof before money leaves.
SpendVault is designed to support the systems South African SMEs already use for accounting, email, exports and operational records.
Prepare clean records for Sage, Xero, QuickBooks, Pastel or accountant review.
The aim is clean source-backed export data, not forcing finance to rebuild purchase context from inboxes.
Send the right alerts, OTPs and audit references to the right people at the right point.
Notifications support approvals, reminders and sensitive checks without making the whole process depend on informal follow-ups.
Export supplier, stock, payment and report data when your accountant or team needs it.
Your team can export operational records and evidence packs instead of being trapped inside a closed system.
Integration requirements are confirmed during discovery so the rollout matches your environment.
We confirm what needs to connect, what can export cleanly and what should remain a controlled manual step.
SpendVault pricing depends on modules, users, branches, integrations and rollout support. Start with the free audit so the proposal is based on your real control gaps.
10-15 minutes to identify the control gaps and decide whether SpendVault is worth exploring.
A practical view of approval gaps, supplier risk, delivery proof, stock movement and payment readiness before any proposal is discussed.
Review your workflows, users, approvals, suppliers, stock and reporting needs before rollout.
We map how your team buys, receives, issues stock and prepares payment packs, then shape the rollout around those real paths.
Receive pricing for the modules and setup your business actually needs.
Modules, users, locations, catalogue size, integrations, migration help and rollout support are considered together.
Procurement controls are too tied to process, risk and rollout scope for one-size pricing.
A sweets manufacturer, office supplier and logistics-heavy business should not be forced into the same setup or plan logic.
Start with a 10-15 minute audit. You get a practical control score, a clear gap list and a fit signal for whether SpendVault matches the way your business buys.
Start Free Procurement AuditThe audit is a control check, not an accusation. It helps you see where the process needs stronger proof.
SpendVault keeps access, approvals and source records structured so procurement decisions remain visible after the purchase is done.
Each client operates in its own separated workspace with database-level row security and role-scoped access.
Operational data should stay separated by client, user role and workspace instead of relying only on front-end hiding.
Access is controlled through time-limited sign-in links, optional two-factor authentication, and OTP approval steps for sensitive actions.
Supplier creation, bank changes and sign-in events can be protected with extra checks where the process carries risk.
Requests, purchase orders, deliveries, disputes, stock movements and approvals are recorded with traceable source context.
Reports should explain where numbers came from, including the request, approval, delivery, stock and dispute context.
SpendVault uses established third-party providers for hosting, authentication, database infrastructure and transactional email delivery.
The platform uses established hosted services for the parts that need reliability, authentication and delivery at the edge.
SpendVault is operated by Supplyd (Pty) Ltd. For a fuller explanation of how data is protected, where responsibilities sit, and what infrastructure the platform uses, see our Security & Trust page.
The homepage keeps the SpendVault story simple. These focused pages explain the specific audit, approval, supplier and delivery problems South African SMEs search for.
Find approval, supplier, delivery, stock and payment evidence gaps before rollout.
Prevention How to Prevent Procurement Fraud Before Money LeavesUnderstand ghost orders, supplier manipulation, weak approvals and prevention controls.
PO approval Purchase Order Approval Software for Small BusinessesControl requests, approvals, OTP gates, purchase orders and audit trail discipline.
Delivery proof Supplier and Delivery Verification System South AfricaLink supplier records, receiving evidence, stock movement and payment readiness.
Run the free Procurement Audit, get a practical control score, then decide if SpendVault is the right fit for your process.
No credit card. No hard sell. Just a clear first step.
Want to see if SpendVault fits your procurement process?
Run Free Procurement Audit ->