SpendVault connects every request, approval, delivery, and payment into a single chain of custody. So when finance pays an invoice, they know exactly what they're paying for.
Not because people are dishonest. Because procurement runs on WhatsApp, email, and a spreadsheet. Approvals happen verbally. Delivery notes get lost. Finance pays invoices blind.
No record of who said yes. No timestamp. No way to prove anything to an auditor.
A phone call or email changes where the money goes. No verification step. No audit trail.
Goods arrive. Someone signs. Nobody verifies quantity, quality, or match to the purchase order.
No confirmation that the goods were received. No proof of approval. Just an invoice and trust.
We don't just track purchases. We enforce a sequence of verifications that must be completed before money can leave your business.
No purchase order leaves without a 6-digit OTP verified against the approver's identity. Cryptographically linked. Timestamped.
Delivery staff capture photos of goods and invoice at the point of receipt. AI verifies the match against the purchase order.
The person receiving goods signs on the spot. GPS stamped. Time stamped. Legally valid proof of receipt.
Every morning the AI reviews every transaction. Flags anomalies. Confirms evidence completeness. Only then is payment released.
SpendVault replaces the patchwork of WhatsApp, email, spreadsheets, and filing cabinets with a single system that tracks every rand from request to payment.
Every order issued with full context — who requested it, who approved it, and what it should cost.
Photo evidence, AI matching, and digital signatures at the point of receipt. Nothing accepted without proof.
Track every item from warehouse to consumption. Serial tracking. Reorder alerts. UOM conversions.
Complete history per supplier. Banking detail verification. B-BBEE tracking. Delivery performance scoring.
Not rows of numbers. Clear findings. Spend by supplier. Aged payables. Compliance stats. Drill into any transaction.
Every morning the AI reviews every transaction. Flags anomalies. Explains findings. Recommends actions.
Every action in SpendVault creates a permanent, immutable record. Who approved. When. What was received. Who signed. Why finance paid.
A progressive web app that works offline. Warehouse staff capture photos, scan barcodes, collect digital signatures — everything syncs automatically when they're back online.
Run a free procurement audit. We'll analyse your processes and show you exactly where the gaps are — no commitment, no sales call required.
