SpendVault is a procurement intelligence platform for South African SMEs. We built it because the tools that give large enterprises full control over every rand they spend have never been adapted for the businesses that need them most.
South African SMEs lose a significant portion of procurement spend to fraud, inefficiency and administrative failure every year. Not because people aren't trying - but because the tools available were designed for organisations with dedicated procurement departments, compliance teams and IT resources.
Most SMEs run procurement on WhatsApp, email and a spreadsheet. Purchase approvals happen verbally. Delivery notes get lost in a filing cabinet. The only time the numbers get properly checked is at month-end - after the money is gone.
Ghost orders, inflated invoices, split purchases below approval thresholds, same-supplier same-staff patterns - these are not anomalies. They are the predictable result of a process that has no controls.
When a delivery note is a paper form signed in a hurry, you have no photograph, no GPS record, no AI match against the purchase order. If the supplier invoices for more than you received, proving the discrepancy means finding a piece of paper that may no longer exist.
The problem is not dishonesty. The problem is a process that makes fraud easier than compliance.
Every rand that leaves your business without a documented authorisation is a rand you cannot account for, dispute or recover.
Your workspace is separated from every other client at the database level. Row-level security enforced in Postgres means no query from any source can return another organisation's records.
Procurement happens in warehouses, on loading bays and at supplier offices - not in a meeting room. Delivery acceptance, photo capture and OTP approvals work on any phone.
Upload your product catalogue once. Whether you measure in litres, kilograms, cubes, metres or units, SpendVault adapts to your catalogue and your terminology - not the other way around.
Personal information processed on your instance is subject to South African data protection law. Our architecture is designed around the requirements of the Protection of Personal Information Act.
Purchase orders raised against your approved supplier catalogue. Multi-level approval workflows with OTP authorisation for high-value orders. Mobile delivery acceptance with AI matching against the original PO. Fraud pattern detection. Full inventory tracking in both directions - inbound from suppliers and outbound to departments or customers. Automated invoice generation. One-click accounting exports to Sage, Xero, QuickBooks and Pastel.
This is not a collection of modules bolted together. It is a single chain of custody from the moment a purchase request is raised to the moment an invoice is approved for payment - with every step recorded, every exception surfaced and every approval documented.
The tools that give listed companies full visibility over procurement spend were never adapted for a business with 20 to 500 employees. SpendVault is priced and scoped for that reality.
There is no annual enterprise contract, no IT department required and no six-month implementation. Your scoping determines your deployment - only the modules your operation actually needs, configured for your catalogue, your approval tiers and your accounting system.
Most clients are live within days of onboarding, not months.
SpendVault is operated in compliance with the Protection of Personal Information Act 4 of 2013. Our Information Officer can be contacted at info@supplyd.co.za.
We maintain a privacy policy describing what personal information we collect, how we process it and your rights as a data subject. For the full policy, see our Privacy Policy.
SpendVault uses logical isolation by design. Each client's data is separated at the database level using row-level security - it is never co-mingled with data belonging to other organisations. This architectural decision is a POPIA compliance measure as much as a security one.
Fill in your details and we'll send a scoped proposal within one business day - specific to your industry, catalogue size, users and modules. Or start a 14-day free trial and explore the platform yourself.
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